Admin / Project Coordinator

About the role

SACD, a cultural interior design firm based in the Amwaj Islands, Bahrain, is looking for an experienced and well-organized Administrative & Office Coordinator to support the studio's daily operations. The role covers office administration, HR coordination, financial administration, executive support and supplier coordination, and is a full-time, on-site position.

Key responsibilities

• HR and staff administration: support staff requirements, maintain employee records and contracts, assist with employment contracts, visas and immigration procedures, and help staff understand office policies.
• Executive and office coordination: assist the Principal with daily admin, coordinate appointments, meetings and travel, manage business correspondence and handle confidential information discreetly.
• Financial and accounting administration: work with the outsourced accountant, prepare invoices and follow up on payments, maintain petty cash records, assist with payroll and coordinate office payments and expenses.
• General administration: keep files and documents organized, update office manuals and procedures, maintain timesheets, expense reports and departmental records, and liaise with clients, suppliers and technical staff.
• Studio and procurement coordination: maintain the material library and catalogues, coordinate with suppliers and manufacturers, maintain supplier databases, request quotations, order samples, prepare purchase orders and assist with price negotiations.

Required profile

• Proven experience in office administration, business administration or a similar coordination role.
• Fluency in Arabic is essential, with good written and spoken English.
• Bachelor's degree in Business Administration, Accounting, Finance or a related field preferred.
• Good understanding of general HR and administrative procedures, basic accounting knowledge and financial documentation skills.
• Strong organizational, communication and negotiation skills, ability to handle confidential information and manage several responsibilities at once.

Required skills

• Proficiency in Microsoft Office
• Familiarity with macOS is required; Adobe Creative Suite knowledge is an advantage

Candidates apply by sending their CV to the company.