Events Coordinator / Event Executive

About the role

We are seeking an organized, proactive, and detail‑oriented Events Coordinator / Event Executive to support the planning, coordination, and execution of corporate events, conferences, exhibitions, networking sessions, promotional campaigns, and company functions.

Key responsibilities

• Plan, coordinate, and execute corporate events, business meetings, conferences, exhibitions, product launches, and promotional activities.
• Develop event schedules, checklists, timelines, and operational plans to ensure timely completion of all arrangements.
• Communicate with venues, suppliers, contractors, sponsors, speakers, and other service providers to confirm event requirements.
• Coordinate venue bookings, catering, audiovisual equipment, transportation, accommodation, decorations, and event materials.
• Assist with budget preparation, expense tracking, supplier quotations, invoice processing, and cost control.
• Manage invitations, registrations, attendee lists, confirmations, and event‑related correspondence.
• Prepare presentations, event schedules, signage, name badges, promotional materials, and other supporting documents.
• Provide on‑site support, coordinate vendors and staff, and respond efficiently to unexpected changes or operational issues.
• Collect participant feedback, evaluate event outcomes, and prepare post‑event reports with recommendations for improvement.

Required profile

• A diploma or bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field is preferred.
• Strong organizational, time‑management, and communication skills.
• Ability to remain calm, adaptable, and solution‑focused in fast‑paced environments.
• Professional, approachable attitude with the ability to build positive working relationships.

Required skills

• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.