Administration Officer – Facilities Management

About the role

The Administration Officer supports the Facilities Management team by handling a range of administrative tasks, including workers' accommodation, housekeeping, canteen services, and subcontractor operations. The role ensures smooth day‑to‑day operations and compliance with audit requirements.

Key responsibilities

• Process invoices and enter data promptly; track payments and coordinate with Accounts.
• Manage subcontractor payroll entries, time‑sheet processing, and invoice follow‑up.
• Create and update employee master records; maintain compliance documentation.
• Monitor subcontractor camp requirements, manpower deployment, and resolve operational concerns.
• Maintain accurate records of communications, approvals, attendance, and corrective actions.
• Support manpower inquiries, onboarding, and exit processes.
• Assist with facilities management tasks such as maintenance coordination, waste management, and internal/external audits.

Required profile

• 3–5 years of relevant administrative experience.
• Degree or diploma in Administration or a related field.
• Strong verbal and written communication skills; multilingual ability is a plus.
• Customer‑service orientation and ability to handle multiple priorities.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience using Excel trackers and generating reports.
• Familiarity with Google Docs.
• Fast and accurate typing skills.