Administration Officer

About the role

The Administration Officer supports the Facilities Management team by handling a wide range of administrative tasks, including workers' accommodation, housekeeping, canteen services, and subcontractor operations. The role ensures smooth day‑to‑day operations and compliance with audit requirements.

Key responsibilities

• Process invoices and enter data promptly; track payments and coordinate with Accounts.
• Manage subcontractor payroll entries, time‑sheet processing, and timely invoice submission.
• Create and update employee master records; obtain required documents and compliance records.
• Maintain accurate records of subcontractor communications, approvals, attendance, and follow‑up actions.
• Support manpower inquiries, onboarding, and exit processes; keep audit‑related documentation.
• Assist with facilities management tasks such as maintenance coordination, waste management, internal and external audits, workers’ accommodation, and housekeeping.

Required profile

• 3–5 years of relevant administrative experience.
• Degree or diploma in Administration or a related field.
• Strong verbal and written communication skills; customer‑service orientation.
• Ability to speak multiple languages is a plus.
• Proven ability to handle multiple tasks, prioritize, and follow up effectively.

Required skills

• Microsoft Word
• Microsoft Excel (including trackers and reporting)
• Microsoft PowerPoint
• Google Docs
• Fast and accurate typing