Administration Officer – Facilities Management

About the role

The Administration Officer supports the Facilities Management team by handling a range of administrative tasks, from invoice processing to subcontractor coordination, ensuring smooth day‑to‑day operations of company facilities and worker accommodations.

Key responsibilities

• Process invoices and track payments, following up with accounts as needed.
• Manage subcontractor payroll entries, time‑sheet processing, and ensure timely invoice submission.
• Create and update employee master data, maintaining compliance records.
• Monitor subcontractor camp requirements, manpower deployment, and resolve operational concerns.
• Maintain accurate records of communications, approvals, attendance, and audit documentation.
• Support manpower inquiries, onboarding, and exit processes.
• Coordinate facility maintenance, waste management, housekeeping, and workers’ accommodation activities.
• Assist with internal and external audits related to facilities and administration.

Required profile

• 3–5 years of experience in administration or a related field.
• Degree or diploma in Administration or a similar discipline.
• Strong verbal and written communication skills; multilingual ability is a plus.
• Customer‑service orientation and ability to handle multiple priorities.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Experience using Google Docs and other office productivity tools.
• Fast and accurate typing skills.

What we offer

• Opportunity to work within a dynamic Facilities Management team.
• Professional development through online assessments and training.