Administration Officer

About the role

The Administration Officer supports the Facilities Management team by handling a range of administrative tasks, from invoice processing to subcontractor coordination and day‑to‑day facility operations. The role ensures smooth workflow, accurate record‑keeping, and compliance with audit requirements.

Key responsibilities

• Process invoices and enter data promptly; track payments and liaise with Accounts.
• Manage subcontractor payroll, time‑sheet entry, and invoice submission to guarantee timely payments.
• Create and update employee master records; collect required documentation and compliance records.
• Maintain accurate records of subcontractor communications, approvals, and attendance.
• Support manpower inquiries, onboarding, and exit processes; keep audit‑related records.
• Assist with daily facilities operations, including maintenance coordination, waste management, and internal/external audits.
• Oversee workers’ accommodation and housekeeping services.

Required profile

• 3–5 years of relevant administrative experience.
• Degree or diploma in Administration or a related field.
• Strong verbal and written communication skills; multilingual ability is a plus.
• Customer‑service orientation and ability to manage multiple priorities.
• Excellent follow‑up and coordination capabilities.

Required skills

• Proficiency in Microsoft Word.
• Advanced skills in Microsoft Excel (trackers and reporting).
• Experience with Microsoft PowerPoint for presentations.
• Familiarity with Google Docs and related productivity tools.
• Fast and accurate typing.