Executive Assistant

About the role

A prominent entrepreneur and investor is looking for a proactive and highly organized Executive Assistant to provide dedicated professional and personal support. The role covers day-to-day administrative priorities, scheduling and communications, follow-ups and ongoing business initiatives, and calls for discretion, attention to detail and the ability to work independently.

Key responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments and scheduling priorities
• Organize incoming communications, highlight important matters and help draft responses and follow-ups
• Prepare meeting agendas, briefing materials and background information
• Take meeting notes, document key decisions and track action items
• Arrange business and personal travel, itineraries and related logistics
• Track progress, deadlines and outstanding tasks on ongoing business initiatives
• Maintain trackers and dashboards monitoring priorities against quarterly and annual objectives
• Coordinate with internal and external stakeholders and conduct research to support executive decisions
• Help with personal administrative matters such as appointments, reservations and gifts
• Handle sensitive information with strict confidentiality

Required profile

• 2-3 years of experience as an Executive Assistant, Personal Assistant or in a similar administrative support role
• Excellent command of written and spoken English; Arabic is a strong advantage
• Ability to work independently, take initiative and handle changing priorities
• Hybrid arrangement: 2-3 days per week onsite in Bahrain

Required skills

• Google Workspace and Notion
• Familiarity with productivity and project management tools is an advantage