Executive Secretary – Personal Assistant

About the role

The Executive Secretary – Personal Assistant will provide high‑level administrative support to the company’s Directors, ensuring smooth coordination of meetings, travel, and correspondence. This role demands meticulous organization, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Maintain executive diaries, schedule in‑house and external meetings, and coordinate travel itineraries.
• Arrange boarding, lodging, visa processing, ticketing, and comprehensive travel plans.
• Follow proper protocol for visitors, clients, vendors, and directors.
• Prepare and manage business correspondence, letters, memos, reports, meeting minutes, agendas, and presentations.
• Process expense claims, receipt vouchers, and deposit slips as required.
• Ensure confidential handling of sensitive documents and information.
• Organize and arrange events, appointments, and meetings for directors.
• Greet and assist visitors at all seniority levels.
• Maintain electronic and hard‑copy filing systems for all correspondence.

Required profile

• Demonstrated ability to handle confidential information with utmost discretion.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Proactive attitude with a keen eye for detail.

Required skills

• Travel arrangement
• Online booking
• Hotel booking
• Visas