Facilities Finance & Procurement Coordinator

About the role

We are looking for a proactive Facilities Finance & Procurement Coordinator to support the Facilities Management department in Manama. The role combines procurement administration, invoice processing and financial tracking to ensure smooth operations and cost control.

Key responsibilities

• Manage procurement processes, obtain quotations, select vendors and issue purchase orders.
• Monitor vendor contracts, ensure compliance and support renewals.
• Verify, track and process supplier invoices in coordination with Finance.
• Maintain accurate financial records and expenditure reports for the FM department.
• Assist in budget tracking, variance analysis and cost‑control initiatives.
• Coordinate with internal departments and vendors for timely payments and issue resolution.
• Provide administrative and logistical support to the Head of FM, including scheduling and documentation.
• Support audit processes by preparing and organizing required documentation.
• Maintain an organized filing system (digital and physical) for procurement and finance records.

Required profile

• Minimum 2 years of experience in procurement and finance coordination, preferably in facilities or real‑estate sectors.
• Strong knowledge of procurement cycles, vendor management and invoice processing.
• Proficiency in Microsoft Office, especially Excel; ERP experience is an advantage.
• Excellent organizational, communication and time‑management skills.
• Fluent in English (Arabic is an advantage).
• Ability to work independently with a high degree of accuracy.
• Bachelor’s degree in Business Administration, Finance, Supply Chain or related field (preferred).
• Familiarity with the Bahrain market and FM operational standards (preferred).

Required skills

• Microsoft Excel
• ERP systems