Food & Beverage Administrator

About the role

We are seeking a Food & Beverage Administrator to join the F&B team at Jumeirah Royal Saray Bahrain in Manama. The role supports the Director of Food & Beverage and the Executive Chef in delivering efficient administrative and operational support across the department.

Key responsibilities

• Support the Director of Food & Beverage in all aspects of managing the team.
• Perform general administrative tasks such as filing, data entry, correspondence, scheduling appointments and meetings, and fielding queries.
• Oversee office equipment (photocopiers, printers, fax machines) and manage the calendars of the Director of Food & Beverage and the Executive Chef.
• Implement and manage administrative systems and communication processes within the F&B administration and operations teams.
• Act as the first point of reference for workload distribution, performance appraisals and task delegation.
• Provide counselling, coaching and developmental feedback to F&B administrators as needed.
• Serve as the principal contact for the Quality and Learning & Development departments.
• Source and hire entertainment services, handling contracts, visas, accommodation, flights, permits and payments.
• Prepare documents for licenses or permits and coordinate with Government Relations.
• Maintain the contracts register for the F&B department and liaise with the legal department.
• Assist in preparing budgets and forecasts to ensure cost‑effective operation of the department.
• Monitor service and F&B standards across all outlets and support corrective actions.
• Document competitor activities and international trends to maintain the hotel’s competitive advantage.
• Control all departmental forms according to Jumeirah standards for document control.
• Manage the department’s team site and library resources for F&B team use.
• Update and maintain standard operating procedures and job profiles.
• Prepare training and induction plans for new management joiners.
• Perform any other duties reasonably requested by management.

Required profile

• Proven experience supporting senior F&B leadership in a hospitality environment.
• Strong organisational and administrative skills, including calendar and office equipment management.
• Knowledge of licensing, permits and contract administration processes.
• Ability to assist with budgeting, forecasting and cost control.
• Experience coordinating with legal, government and quality departments.
• Capability to coach, mentor and develop junior administrators.
• Familiarity with training and induction planning for management staff.

Required skills