Executive Assistant (SFO) - Family Office

About the role

An exclusive family office representing a prominent, multi-generational business family is setting up a new operational office in Seef, Manama, which the principal will run personally on a day-to-day basis. The Executive Assistant acts as the principal's right hand and the core organizational anchor, keeping the new office running smoothly from day one. The position is permanent, on-site, with competitive salary.

Key responsibilities

• Support the Principal: manage their diary, meetings and priorities across regional and international locations; plan travel itineraries, visas, accommodation and logistics; screen and handle calls, emails and correspondence; prepare meeting papers, presentations, briefing notes and minutes and follow up on action items.
• Act as a discreet point of contact for family members, advisers and key relationships.
• Help set up the new office (fit-out, IT, telecommunications, suppliers, essential services), run day-to-day administration, facilities, supplies and vendor contracts, and build secure filing and document management systems.
• Provide administrative support to the leadership team, analysts and the principal, and coordinate meetings with banks, investment managers, auditors and other advisers.
• Assist with corporate governance and administrative housekeeping (entity documents, licenses, renewals, signatory paperwork).
• Handle HR administration, including onboarding, residency and work-permit documentation for new joiners where applicable.
• Process invoices, expenses and petty cash with the accounting function.
• Handle highly sensitive family, financial and personal information with complete discretion.

Required profile

• 5+ years of experience as an Executive Assistant or Personal Assistant supporting a C-suite executive, business owner or principal.
• Background in a family office, private office, investment firm, bank or prominent corporate group.
• Excellent organizational skills and discretion with high-net-worth individuals or families.
• Calm, polished and professional, proactive and flexible in a small, growing team.
• Locally based or ready to relocate.

Required skills

• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Travel planning and itinerary management
• Document management and filing