Event Coordinator

About the role

The Event Coordinator is responsible for planning, coordinating and supporting the delivery of corporate, promotional, social, conference, exhibition and hospitality events. You will work closely with clients, venues, suppliers and internal teams to ensure each event meets its objectives, timeline, quality standards and budget.

Key responsibilities

• Coordinate the full event lifecycle from briefing to post‑event follow‑up, ensuring alignment with client requirements and schedules.
• Prepare proposals, budgets, timelines, floor plans, contracts and other event documentation.
• Research, evaluate and negotiate with venues, caterers, AV providers, decorators, transportation and security vendors.
• Manage on‑site logistics including venue setup, registration, guest coordination, supplier arrivals and event breakdown.
• Monitor event progress, handle unexpected issues, maintain financial records and provide post‑event reports.

Required profile

• Diploma or Bachelor’s degree in Event Management, Hospitality, Marketing, Business or related field (preferred).
• Previous experience in event coordination, planning or related roles.
• Strong organisational, time‑management and communication skills.
• Attention to detail, problem‑solving ability and calmness under pressure.
• Willingness to work flexible hours, travel to venues and attend site visits.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Event management software (e.g., Cvent, Eventbrite or similar).
• CRM systems.
• Project management software (e.g., Asana, Trello or similar).