HR Coordinator

About the role

The HR Coordinator provides essential administrative and operational support to the Human Resources department of a luxury hotel, ensuring smooth onboarding, employee record management, government liaison and staff welfare during the pre‑opening phase.

Key responsibilities

• Assist with pre‑opening staff arrivals, flight bookings, airport pickups, housing allocation, welcome kits and medical/visa scheduling.
• Coordinate onboarding paperwork, create employee files, register staff in the HRIS and manage time‑and‑attendance tracking.
• Prepare documentation for work permits, residency visas, CPR applications and occupational health checks in liaison with the Public Relations Officer.
• Support employee welfare initiatives such as housing operations, cafeteria logistics, recognition programmes and departmental events.
• Maintain up‑to‑date employee records, answer staff queries, issue employment certificates and aid monthly HR reporting.

Required profile

• 1–2 years of HR administrative experience in the hospitality sector, preferably with pre‑opening exposure.
• Bachelor’s degree in Human Resources, Business Administration or a related field.
• High level of confidentiality, strong organisational skills and fluent business English.

Required skills

• Proficiency in MS Office, especially Excel and Word.
• Familiarity with HRIS systems.

What we offer

• Career development within Kempinski’s global network of hotels.
• Opportunities to work in a multicultural environment.
• Supportive culture that values employee growth and well‑being.