Purchasing Clerk

About the role

The Purchasing Clerk provides administrative and operational support to the Purchasing and Supply Chain Department. The role covers coordinating purchasing activities, processing purchase orders, keeping procurement records and following up with suppliers so that goods and materials needed for business operations arrive on time.

Key responsibilities

• Assist in preparing, processing and tracking purchase orders and purchase requests
• Coordinate with suppliers to obtain quotations, confirm pricing and follow up on delivery schedules
• Maintain accurate purchasing records, supplier information and procurement documentation
• Monitor order status and delivery timelines to ensure timely receipt of goods and materials
• Coordinate with internal departments to confirm purchasing requirements and material availability
• Support the preparation of purchasing reports and maintain procurement trackers
• Assist in verifying supplier invoices, delivery notes and other purchasing documents
• Ensure purchasing activities comply with company policies and procedures
• Perform general administrative duties supporting the department

Required profile

• Diploma or Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Logistics or a related field
• At least 1-2 years of experience in purchasing, procurement administration, supply chain or a similar clerical role
• Strong organisational and administrative skills, attention to detail, effective communication and follow-up skills
• Able to manage multiple tasks efficiently

Required skills

• Proficiency in Microsoft Office, especially Excel
• Familiarity with ERP or procurement systems is an advantage