Academic Administrative Assistant

About the role

The American University of Bahrain is seeking a full‑time Academic Administrative Assistant to support the Deans and faculty of its colleges. The role provides essential administrative and coordination services that enable smooth academic operations and compliance with accreditation standards.

Key responsibilities

• Provide administrative support to College Deans and faculty, including scheduling, meeting coordination, and preparation of materials.
• Respond to enquiries from program coordinators, QA officers, external organizations, and the public.
• Collect, organize, and analyse data for specialised reports and operating documents.
• Maintain archived documents and SharePoint libraries.
• Assist in drafting university policies and procedures where relevant.
• Take and distribute minutes for college and committee meetings.
• Support accreditation activities with bodies such as WSCUC and BQA.
• Coordinate curriculum changes with QA officers and the Institutional Research office.
• Facilitate onboarding of new faculty by liaising with HR, IT, and library services.
• Manage internship and capstone applications in partnership with the career centre.
• Arrange field trips, guest‑speaker invitations, and related logistics.

Required profile

• Bachelor’s degree in Business or a related field (or equivalent).
• Fresh graduate – no prior professional experience required.
• Strong written and verbal communication skills.
• Ability to work independently and responsibly.
• Basic knowledge of bookkeeping practices.

Required skills

• Bookkeeping