Executive Secretary

About the role

We are looking for a proactive Executive Secretary to support the Directors’ Office at our Manama office. The role ensures smooth daily operations through efficient handling of correspondence, scheduling, and travel logistics.

Key responsibilities

• Perform secretarial functions for the Directors’ Office, including typing, filing, and managing telephone calls.
• Arrange and coordinate meetings for the Directors.
• Maintain an organized filing system and ensure prompt handling of all correspondence.
• Sort and dispatch incoming and outgoing mail methodically.
• Receive, log, and forward telephone calls in an orderly manner, taking messages as needed.
• Maintain a log book for all incoming calls and prioritize important messages.
• Organize travel, hotel, and visa arrangements for the Directors.
• Undertake any additional tasks assigned by management.

Required profile

• Excellent organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Attention to detail and ability to handle confidential information.
• Proactive attitude with the capacity to work independently.

Required skills