Front Desk Admin Attendant

About the role

Chalhoub Group, a luxury retailer with over 10 owned brands and more than 950 stores across the Middle East, is hiring a Front Desk Admin Attendant in Seef. The role covers administrative support, procurement follow-up, facility and event coordination, and reception services.

Key responsibilities

• Follow administrative policies, processes and standard operating procedures, and prepare and review operational reports and schedules
• Update, follow up and archive administrative records of office activities, business transactions, policies and board resolutions
• Follow up on customer and supplier contracts, and ensure periodic replenishment of stationery and groceries
• Track requisitions, contracts and orders, and compare prices, specifications and delivery dates to help identify the best bid with Group Procurement
• Oversee corporate events coordination, and manage facilities safety, security, housekeeping, parking and recreational areas
• Coordinate travel schedules, including hotel and flight bookings and visa arrangements for staff and visitors, and arrange event services such as accommodation, transport, catering and printing
• Handle reception, visitor and telephone services: answering and forwarding calls, providing information, greeting and directing visitors, maintaining guest reservations and telephone lists, tracking international calls and faxes, monitoring staff whereabouts and arranging guest transportation

Required profile

• Fluent Arabic and English, written and spoken
• Fast learner able to adapt quickly to new processes, systems and business requirements
• Ability to use AI-enabled productivity tools responsibly to support administration, reporting and coordination

Required skills

• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data

What we offer

• Learning and development opportunities, exposure to different assignments and internal mobility
• Health care and child education contribution
• Remote and flexible working policies
• Exclusive employee discounts