Office Assistant Manager

About the role

The Office Assistant Manager supports the daily operations of the Naval Academy of Strategic Studies in Bogotá. Working on‑site, you will coordinate office activities, manage calendars, and help organise meetings, seminars and conferences.

Key responsibilities

• Coordinate office workflows and maintain schedules for staff and visitors.
• Prepare, update and archive records, reports and administrative documentation.
• Oversee the use, maintenance and troubleshooting of office equipment.
• Greet visitors, handle inquiries and provide responsive customer service.
• Assist in planning and executing events, seminars and conferences.
• Collaborate with the administrative team to improve processes and support research initiatives.

Required profile

• Strong office administration and assistance experience.
• Excellent communication and customer‑service skills.
• Experience with office equipment and basic office technology.
• Organised, detail‑oriented with the ability to prioritise multiple tasks.
• Relevant experience in academic, research or institutional settings is a plus.
• Technical diploma or bachelor’s degree in Administration, Business or related field preferred.
• Ability to work on‑site in Bogotá and maintain confidentiality.

Required skills

• Word processing
• Spreadsheets
• Email
• Scheduling tools

What we offer

• Opportunity to work in a prestigious academic institution.
• Collaborative and diverse team environment.
• Professional development in administrative and event‑management areas.