Procurement / Purchasing Specialist

About the role

We are seeking a responsible and detail‑oriented Procurement / Purchasing Specialist to manage daily purchasing activities, coordinate with suppliers, and ensure timely, cost‑effective delivery of materials, products, and services.

Key responsibilities

• Handle daily purchasing and procurement tasks in line with company requirements.
• Source, evaluate, and select suppliers based on price, quality, availability, and reliability.
• Request and compare quotations, negotiate pricing and terms, and prepare purchase orders.
• Coordinate with suppliers on orders, deliveries, specifications, and payments.
• Monitor inventory levels and arrange timely replenishment.
• Follow up on delayed, incorrect, or damaged deliveries and resolve issues promptly.
• Maintain accurate purchasing records, supplier information, and related documents.
• Collaborate with Finance, Warehouse, Operations, and other departments on purchasing needs.
• Track purchasing costs and identify cost‑saving opportunities.
• Assist in supplier evaluation, selection, and relationship management.
• Ensure purchased items meet required quality and specifications.
• Prepare purchasing reports and provide updates to management as required.

Required profile

• Previous experience in procurement, purchasing, or supply‑chain functions (preferred).
• Strong negotiation, communication, and supplier‑management abilities.
• Excellent organisational and time‑management skills.
• Good knowledge of purchasing procedures and inventory management.
• Attention to detail, numerical accuracy, and proactive attitude.
• Ability to work independently, solve problems, and meet deadlines.
• Effective collaboration with internal departments and external suppliers.

Required skills

• Microsoft Excel (part of Microsoft Office suite).
• Familiarity with ERP or dedicated purchasing systems (advantage).