Events Coordinator / Event Executive

About the role

An organized, proactive and detail-oriented Events Coordinator / Event Executive is sought to plan, coordinate and run corporate events, conferences, exhibitions, networking sessions, promotional campaigns and company functions. The role works with internal departments, external vendors, venues and other stakeholders to deliver events smoothly and professionally.

Key responsibilities

• Plan, coordinate and execute corporate events, business meetings, conferences, exhibitions, product launches and promotional activities.
• Develop schedules, checklists, timelines and operational plans.
• Communicate with venues, suppliers, contractors, sponsors and speakers, and book venues, catering, AV equipment, transport, accommodation, decorations and materials.
• Assist with budget preparation, expense tracking, supplier quotations, invoices and cost control.
• Manage invitations, registrations, attendee lists and confirmations.
• Prepare presentations, schedules, signage, name badges and promotional materials; coordinate with marketing and communications teams.
• Monitor preparation, provide on-site support, and handle unexpected changes.
• Collect feedback, evaluate outcomes and write post-event reports with recommendations.
• Maintain records of budgets, contracts, supplier details and schedules.

Required profile

• Diploma or bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration or a related field preferred.
• Strong organization, time management and attention to detail.
• Good written and verbal communication, negotiation and problem-solving skills.
• Professional, adaptable and able to work in fast-paced environments.
• Flexibility to support event setup and occasional evening or weekend events.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with event registration platforms, project management tools, digital marketing channels or event-planning software is an advantage.