Executive Assistant to CEO

About the role

Bahrain LNG is looking for an Executive Assistant to its Chief Executive Officer. The role provides comprehensive executive, administrative and coordination support, covering schedules, communications, meetings, documentation and stakeholder engagement. It acts as a key point of contact between the CEO and internal and external stakeholders, with a high standard of professionalism, confidentiality and organisational effectiveness.

Key responsibilities

• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Screen, prioritise and respond to correspondence, emails and requests on the CEO's behalf.
• Prepare agendas, presentations, reports, briefing materials and other documents.
• Monitor action items and follow up with stakeholders to ensure timely completion.
• Organise executive, management and board meetings, including packs, agendas, minutes and action trackers.
• Maintain accurate records, confidential files and filing systems.
• Act as liaison between the CEO and departments, shareholders, government entities, partners and other stakeholders, and coordinate communications.
• Support the CEO in managing stakeholder relationships and engagement activities.
• Coordinate office logistics, events, workshops and executive visits, and support procurement and administrative processes for the executive office.
• Assist with onboarding, offboarding, induction, recruitment administration, interview scheduling and employee records, including leave and attendance data.
• Support employee engagement initiatives, HR communications and executive/board reporting, track deadlines and deliverables, and ensure document control and compliance.

Required profile

• Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Communications or a related field.
• 5-8 years of experience in executive assistance, office administration or senior administrative support, preferably with C-suite executives.
• Experience in the energy, oil & gas, LNG or industrial sector is desirable; knowledge of the Bahrain business environment is also desirable.
• Arabic is an advantage; HR administration experience is an advantage.

Required skills

• Executive administration, office management and meeting management (including minute-taking).
• Document preparation, records management, calendar and travel coordination.
• Strong organisation, planning and multitasking skills, able to work with minimal supervision.
• Excellent written and verbal English; Microsoft Office (Outlook, Word, Excel, PowerPoint).