Executive Secretary (Chairman Support)

About the role

The Executive Secretary provides high‑level administrative support to the Chairman and senior management team, ensuring smooth daily operations and effective communication across the organization. This role demands discretion, strong organizational skills, and the ability to manage complex schedules and confidential information.

Key responsibilities

• Manage the Chairman’s calendar, appointments, meetings, and travel arrangements.
• Coordinate local and international travel, including hotel bookings and detailed itineraries.
• Prepare reports, presentations, meeting minutes, business correspondence, and confidential documents.
• Act as the primary liaison between the Chairman, internal departments, clients, and external partners.
• Track and follow up on key tasks, approvals, and executive action points.
• Organize board meetings, management meetings, and executive communications.
• Maintain confidential files, company records, and critical documentation securely.
• Support routine executive office activities and assist with special projects as needed.

Required profile

• Proven experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
• Exceptional written and verbal communication skills in English; Arabic proficiency is a strong advantage.
• Outstanding organizational and multitasking capabilities.
• Ability to work autonomously and manage priorities under pressure.
• Professional demeanor, strong interpersonal skills, and meticulous attention to detail.
• Unwavering commitment to confidentiality.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).