Executive Secretary

About the role

The Executive Secretary provides high‑level administrative and operational support to senior leadership, typically at the C‑suite level. Acting as the primary liaison between executives, internal teams, clients, and external partners, the role requires utmost professionalism, confidentiality, and attention to detail.

Key responsibilities

• Manage and optimise the executive’s calendar, coordinating meetings, board sessions, events and critical deadlines.
• Prepare executives for meetings with briefing materials, documents and presentations.
• Draft, edit and manage high‑level correspondence, emails, reports and official letters in English and Arabic.
• Organise executive meetings, board sessions and strategic discussions, including agenda preparation, minute taking and action‑item tracking.
• Coordinate logistics for corporate events, conferences, travel, visas, itineraries and expense reporting.
• Maintain and archive confidential executive records, ensuring compliance with corporate governance standards.

Required profile

• Proven experience as an Executive Secretary, Executive Assistant or a similar senior administrative role.
• Fluent in spoken and written English and Arabic with excellent business writing skills.
• Outstanding organisational and time‑management abilities.
• High level of professionalism, discretion and confidentiality.
• Strong communication and interpersonal skills.

Required skills

• Proficiency with Microsoft Office Suite and other business productivity tools.