Administration Officer

About the role

The Administration Officer supports the Facilities Management team by handling administration tasks such as workers' accommodation, housekeeping, canteen services, and subcontractor operations. The role ensures smooth day‑to‑day operations of company facilities and assists with audit and compliance requirements.

Key responsibilities

• Process invoices and enter data promptly, track payments and coordinate with Accounts.
• Manage subcontractor payroll entries, time‑sheet processing and ensure timely invoice submission.
• Maintain worker records, compliance documents, and update employee master data.
• Coordinate maintenance, waste management, and internal/external audits for facilities.
• Support manpower inquiries, onboarding, and exit processes.

Required profile

• 3–5 years of administration experience, preferably in facilities or subcontractor management.
• Degree or diploma in Administration or a related field.
• Strong verbal and written communication skills; multilingual ability is a plus.
• Proficiency with MS Office, especially Excel trackers and reporting.
• Ability to handle multiple tasks, prioritize and follow up effectively.

Required skills

• Microsoft Word
• Microsoft Excel
• Google Docs
• PowerPoint
• Typing (speed and accuracy)