Administration Officer

About the role

The Administration Officer supports the Facilities Management team with a range of administrative tasks, including workers' accommodation, housekeeping, canteen services, and subcontractor operations. This role ensures timely processing of invoices, payroll entries, and maintains accurate records for audit and operational needs.

Key responsibilities

• Process invoices and track payments, coordinating with Accounts as needed.
• Manage subcontractor payroll entries, time sheets, and ensure timely invoice submission.
• Maintain worker records, compliance documents, and monitor subcontractor camp requirements.
• Coordinate maintenance, waste management, and internal/external audits for facilities.
• Support manpower inquiries, onboarding, and exit processes.

Required profile

• 3–5 years of relevant administrative experience.
• Degree or Diploma in Administration or a related field.
• Strong verbal and written communication skills; multilingual ability preferred.
• Proficiency in Microsoft Office and Excel tracking/reporting.
• Ability to handle multiple tasks, prioritize, and follow up effectively.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint).
• Google Docs and related productivity tools.
• Typing proficiency with speed and accuracy.