Event Coordinator – Plan and Execute Corporate Events

About the role

The Event Coordinator is responsible for planning, organizing and coordinating corporate events, conferences, exhibitions, meetings and special functions, ensuring successful execution within established timelines and budgets.

Key responsibilities

• Communicate with clients to understand event objectives, requirements, preferences and budgets.
• Develop event proposals, schedules, checklists and timelines to ensure smooth execution.
• Coordinate with venues, suppliers, caterers, contractors and other service providers.
• Manage event logistics including venue setup, equipment, decorations, transportation and accommodation.
• Prepare quotations, budgets, contracts and other event‑related documentation.
• Monitor expenses and ensure events remain within approved budgets.
• Conduct venue inspections and supervise event setup, rehearsals and on‑site activities.
• Resolve unexpected issues and manage changes during event preparation and execution.

Required profile

• Diploma or bachelor's degree in Event Management, Hospitality Management, Marketing, Communications or a related field (advantage).
• Previous experience in event coordination, event planning, hospitality or project coordination (preferred).
• Strong organizational, planning, multitasking and time‑management skills.
• Excellent verbal and written communication and interpersonal abilities.
• Ability to coordinate multiple projects and manage competing priorities effectively.

Required skills

• Proficiency in Microsoft Office.
• Experience with relevant event planning tools.