Projects, Finance and Administrative Assistant (AO)

About the role

The British Embassy Bahrain is looking for a Projects, Finance and Administrative Assistant (Administrative Officer, grade AO) to join its Programmes Team. The postholder supports the wider chancery in delivering UK policy priorities through quality administrative and logistics support, assistance with project design and delivery, and management of programme finances to ensure compliance and value for money. The position is full-time, permanent, 35 hours per week, starting 4 January 2027.

Key responsibilities

• Manage programme finances: create, monitor and close projects in the FCDO's Oracle-based finance system, set up suppliers, create purchase orders, forecast budgets and receipt invoices, and update budget forecasts and actual spend monthly with Embassy staff and implementing partners
• Flag financial risks, develop offline financial monitoring spreadsheets, report performance to the Programme Board and the Regional Finance Hub, and update implementers' admin and financial guidelines
• Support project management: lead and co-lead projects, help draft Terms of Reference, complete proposals, run procurement, manage stakeholders, report progress, manage risks and evaluate outcomes
• Provide administrative and logistical support to the chancery, including visits, meetings, events, NVs and meeting notes, and maintain a programme filing system on Teams and offline
• Contribute to the Embassy community, including crisis preparedness and exercise, and be flexible to out-of-hours work

Required profile

• Right to work in Bahrain
• Demonstrated experience in finance and administrative support, and in project/programme management support and budget management
• Numerate, reliable and able to work under pressure
• Excellent written and spoken English, accurate typing and proofreading, strong planning and organisation skills
• Desirable: experience with international delivery partners, government/public sector or international donors, and Arabic

Required skills

• Proficiency in Microsoft Office, especially Excel, Word, PowerPoint, Outlook and Teams
• Oracle finance system (for creating and closing projects)

What we offer

• Salary of BHD 1,111 per month (abated by local social insurance if applicable)
• Private medical insurance and learning and development opportunities