Executive Secretary

About the role

The Executive Secretary provides comprehensive administrative and executive support to the General Manager, ensuring smooth daily operations of the GM's office. This trusted partner handles correspondence, scheduling, and coordination with internal and external stakeholders while identifying process improvements.

Key responsibilities

• Manage the GM's calendar, appointments, meetings and travel arrangements, proactively resolving scheduling conflicts.
• Prepare, review and manage correspondence, presentations, reports and briefing documents on behalf of the GM.
• Act as the first point of contact for stakeholders seeking access to the GM, screening and prioritising requests.
• Organise and coordinate meetings, including agenda preparation, minute‑taking and follow‑up on action items.
• Handle confidential and sensitive information with utmost discretion.
• Coordinate with department heads to ensure timely submission of reports, approvals and deliverables.
• Manage the GM's office administration, including budget, expenses, supplies and vendor coordination.
• Arrange domestic and international travel, visas, accommodation and logistics for the GM.
• Maintain organised filing systems, both physical and digital, for documents, contracts and records.