Administration Officer

About the role

The Administration Officer supports the Facilities Management team by handling a range of administrative tasks, including workers' accommodation, housekeeping, canteen services, and subcontractor operations. The role ensures smooth day‑to‑day operations and compliance with audit requirements.

Key responsibilities

• Process invoices and track payments, coordinating with the Accounts department.
• Manage subcontractor payroll, time‑sheet entry, and invoice submission to guarantee timely payments.
• Maintain worker records, compliance documents, and subcontractor communication logs.
• Coordinate maintenance, waste management, and internal/external audits for company facilities.

Required profile

• 3–5 years of relevant administrative experience.
• Degree or diploma in Administration or a related field.
• Strong verbal and written communication skills; multilingual ability is a plus.
• Ability to handle multiple tasks, prioritize and follow up effectively.

Required skills

• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Experience with data entry, invoice processing, and payroll systems.
• Typing speed and accuracy.