Purchasing Officer

About the role

The Purchasing Officer supports the Supply Chain Supervisor in sourcing and purchasing for the Bahrain generator factory and the wider business. The role turns approved purchase requests into purchase orders and follows each order through to delivery, supplier payment and PO closure in the ERP system. It also supports sourcing and supplier onboarding as the company moves from a few overseas sources to local suppliers and direct buying from component manufacturers.

Key responsibilities

• Purchasing: receive purchase requests from Production, Service, Engineering and other departments, check they are complete and approved, create purchase orders in the ERP system and route them for approval according to the Schedule of Authority.
• Send approved purchase orders to suppliers, obtain order confirmations and follow up until goods or services are delivered, coordinating inbound shipments with Logistics and resolving delivery issues.
• Follow up with Finance on supplier invoices and payments, then close completed purchase orders in the ERP system.
• Sourcing support: prepare requests for quotation, collect and compare quotations, recommend suppliers and support the development of local suppliers and direct buying from component manufacturers, including NDAs and supplier documents.
• Track supplier prices, lead times and delivery performance, keep supplier records up to date, and onboard new suppliers with the required documents and bank details verified with Finance.
• Maintain supplier master data, prepare and follow up on supplier credit applications, and keep purchase order files and monthly purchasing reports in line with document control and ISO 9001 requirements.
• Comply with the Schedule of Authority, the Supplier Code of Conduct and the Sustainable Procurement Policy, and declare conflicts of interest.
• Collaborate with Production, Engineering, Quality, Logistics, Finance and Sales, and cover customer order processing while the Sales Department order coordinator is away.

Required profile

• Bachelor's degree in Supply Chain, Business Administration, Engineering or a related field.
• 2-4 years of experience in purchasing, preferably in a manufacturing or industrial environment.
• Fluent English and Arabic, spoken and written.
• Preferred: experience sourcing from local GCC suppliers and international manufacturers, ability to read bills of materials and basic technical drawings, and CIPS or an equivalent purchasing certification.

Required skills

• Hands-on purchasing experience in an ERP system; preferred experience with Oracle ERP.
• Strong Excel and numerical skills.
• Working knowledge of Incoterms, the RFQ and quotation comparison process, and basic negotiation.