Sales Administrator – Automotive

About the role

The Sales Administrator supports sales operations in the automotive sector by coordinating documentation, managing administrative workflows, and ensuring smooth processing from invoicing to vehicle delivery. This position acts as a central link between Sales, Administration, PDI, F&I, and Accounts teams.

Key responsibilities

• Follow up on file invoicing with the Admin Department.
• Coordinate vehicle registration processing with the Admin Department.
• Monitor vehicle preparation status with the PDI Department.
• Prepare agreements in collaboration with the F&I Department.
• Obtain NOC approvals and prepare NOC documents with the Admin Department.
• Coordinate with Accounts to release documents for fully paid deals.
• Assist the PDI team with vehicle movement from the yard to ZM when required.
• Maintain accurate stock records and support verification processes.
• Prepare sales reports for management.
• Prepare traffic forms for sub‑dealers and handle MOT approval documentation.

Required profile

• 2‑5 years of experience in sales administration, preferably automotive.
• Strong organisational and time‑management abilities.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Problem‑solving skills and capacity to handle multiple tasks simultaneously.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Office Suite